Best Practices for an Effective Temporary Staffing

Hiring temporary staff is one of the most effective ways to complete short-term projects without signing up for permanent contracts. You can simply share your workforce requirements with a temporary staffing agency and let them provide you with the most suitable candidates accordingly. Unlike the traditional recruitment process, hiring temporary staff is much easier and less time-consuming. 

However, if you want the best talent for your organization, it’ll always be a good strategy to stay involved in the onboarding process. This will help you find the right candidates who have the required expertise to complete the project while fitting into your work culture at the same time. 

So, in this guide, we’re going to share some of the best practices to recruit temporary staff and make the most of their skills.

1. Specify Your Requirements Clearly

The first step to recruiting temporary employees is to clearly define all your requirements to the temp agency. Personally contact the recruitment agency and share everything that you’re looking for in a potential candidate. For instance, what technical skills the candidates should have; whether you’re going to provide training to the candidates or not; what is the total time period for which you want the employees. 

Stating all these requirements will make it much easier for the recruiters to filter out the most suitable candidates from their database. As a result, the entire recruitment process will become quicker and the temporary employees will be able to come on board in no time. 

2. Hire Limited Employees at First

If it’s your first time working with a temporary staffing agency, it’ll always be a wise approach to start small. Instead of directly hiring 20 workers, start with two employees, and assign them small projects in the beginning. 

This will help you analyze the working skills of the employees for the first few weeks and it’ll become easier to decide if they’re a suitable option as per the project requirements or not. This initial period will also help you examine the technical skills of the employees. Once you’re happy with their work, you can proceed further with the contract and hire more people. 

3. Decide On a Budget

One of the major reasons why companies choose to hire temporary employees is to cut down on the overall expenses. Since temporary employees can be hired on an hourly basis, you won’t have to worry about paying monthly salaries at all. 

However, it’s also safe to say that cost should not be the only deciding factor while hiring temporary workers for your organization. Even if you are looking to save money by hiring temporary staff, it’s imperative to consider other factors such as the skills and working experience of the candidates. 

Instead of hiring people with relatively low hourly rates, try to bridge the gap between cost and talent by deciding on a specific budget. This way you’ll be able to hire candidates at affordable prices without comprising the work productivity whatsoever.   

4. Don’t Forget About the Company Culture

Even if you are hiring employees for a short time period, they are going to work within the office premises itself. This means it’ll be important to look for people who can easily adapt to the work culture of your organization. Apart from this, they should not be hesitant while working with your existing employees on current projects. 

To ensure that you hire the most appropriate talent for your organization, give the recruitment agency a heads up about what your company’s work culture looks like and what you are expecting from the candidates. And, in case you’re going to interview the candidates yourself, don’t forget to observe their work ethics as this will help you get the best talent easily.

5. Sign Legal Contracts

Before the final onboarding process, make sure that all the temporary employees sign legal contracts with your agency. These legal contracts will help you stay on the safe side, should anything go wrong in the future. You can include job responsibilities, duration, and hourly rates in the contract. 

They’ll protect your company in case any of the employees fail to deliver the required tasks on time or worse; sue your organization in the future. Apart from this, you should also ask the employees to sign NDA (Non-Disclosure-Agreements) to protect your intellectual property.      


So, that concludes our list of top 5 practices for effective temporary staffing to hire the most appropriate talent for your company. Whether you’re planning to hire temporary workers to segregate the workload or complete a short-term project, the above-mentioned tips will help you cherry-pick the best candidates from several applications. Even if an external agency is looking after your company’s temporary staff recruitment, you can follow these tips to hire employees who’ll meet your business objectives and skyrocket the overall work efficiency.